Goods come in, goods go out — and in between you always know which batch and which unit sits in which warehouse. Delivery notes are read from a PDF or a phone photo, expiring batches speak up on their own, and every movement stays in the log forever.
Stock only ever goes up through a goods receipt. Typing it out is optional.
PDF or phone photo. We read the supplier, the number and the line items — you check and post.
If the document carries ZUGFeRD or XRechnung, the line items come straight from the data. Nothing guessed.
Faster than any reading step for three lines. Batches and serial numbers go in right away.
| On the document | Qty | Posted as |
|---|---|---|
| KM-900 ceramic mug white | 24 pcs | Ceramic mug white |
| HD-SOM-M hoodie Summer M | 12 pcs | Hoodie “Summer” M |
| JT-40 jute bag 40×35 | 50 pcs | Jute tote bag |
We remember which of your supplier's item numbers belongs to which of your products. On the next delivery note from that supplier everything is pre-filled — you only look it over. And if no product matches, you create one straight from the line.
Posted the wrong thing? A goods receipt can be reversed, not deleted — stock goes back and the log stays complete.
Invoice or delivery note — you decide which of the two shrinks the warehouse. Never both, so the same goods cannot leave twice.
For everyone who does not write delivery notes.
Goods leave with the delivery — the matching invoice does not deduct a second time.
Delivery note 2026-0117 · ceramic mug × 3
Main warehouse: 9 → 6 units
Stock out · recorded immutably
You write delivery notes like invoices — With their own number range, created from an invoice or a quote — or standalone. On request every finalised invoice creates a delivery note draft automatically; you can trim the quantities in it beforehand, for partial deliveries.
And on a reversal? Exactly the other way round: reverse the document and the goods come back into the warehouse automatically — stock stays honest, with nothing to add by hand. Inventory works hand in hand with the module Quotes & Invoices.
You decide that per product. The default is “no tracking” — so your existing products stay exactly as they are until you change it yourself.
One number per warehouse. For screws, cable, consumables.
Quantity per batch, with a best-before date. For food, paint, chemicals.
One row per unit. For devices and anything under warranty.
On a sale the shortest-dated batch is deducted automatically. You can step in — but you do not have to.
Batch and serial number sit underneath the line item. If the customer should not see them, switch it off in the invoice design.
The serial field takes line breaks, commas and semicolons as separators. On a sale you scan the number, Enter picks the unique match.
An invoice for serial-tracked goods can only be finalised once as many numbers are selected as units are sold.
Type in the serial number — and the whole story is there: which supplier it came from on which delivery note, which warehouse it sat in, which invoice sent it to which customer.
Pick the batch, open the recall view: every recipient with document and quantity — plus what is still left in your warehouse.
Set how much lead time you need — inventory takes care of the rest.
Expiring batches in amber, expired ones in red — with the number of days next to them, instead of doing the maths.
You are only warned where something is actually left — and not again every single day.
You decide per event: ring in the cockpit, land in your inbox, both or neither.
Same for the reorder level: When a product reaches the quantity at which you want to reorder, it says so on its own — the same way, with the same setting.
Create as many warehouses as you need — each with its own stock, cleanly separated per company.
1010 Vienna
8010 Graz
Shipping stock
Transfer instead of re-entering — Move goods from one warehouse to another — for batches even a partial quantity, for devices the individual serial number. Both sides appear in the log: out here, in there.
The movement log is append-only: entries are only added, never changed or deleted. Batch and serial number are right there with them — so for every unit you know where it came from and where it went. A clean trail for stocktaking and your accountant.
Stock in via a delivery note — with supplier and document.
Stock out via the document you set for it.
Out of one warehouse, into the other — recorded as a pair.
Whatever disappears without a sale is there too, with its reason.
Stock goes back when a document is reversed.
Your complete stock exports at the push of a button, and so does the movement log. Perfect for the yearly stocktake, for handing over to your accountant or for importing into other systems — your data is yours.
Website, branding and your business tools all work together — one cockpit, instead of piecing together ten tools.